When comparing virtual data room providers, make sure you are looking for various features to ensure that your team’s requirements are satisfied. This is especially crucial for those working on sensitive projects that require streamlined document sharing, due diligence and project management.
A robust security suite is a crucial aspect to consider when selecting a service. Consider options such as dynamic watermarks, lock to IP, and the ability to deprive access remotely after documents were downloaded by users. These security measures can help ensure that intellectual property is protected during due diligence and other critical transactions.
When selecting a service provider, it’s important to look at the pricing structure. A lot of VDRs have different prices based on the number of users, or capacity of storage. Some providers charge per page or per user, while others charge a flat rate per month. A monthly recurring fee is typically the best option as it eliminates overage charges. Some providers use a storage-size pricing structure based on the size of much data is stored in the VDR. This could be an ideal option for those who are primarily exchanging text files.
Furthermore, certain VDRs offer granular analytics on all documents, activities and users in the data room. This is beneficial from a security point of view and also assists with managing projects since it gives teams an overview of the storage they use. When comparing features in a data room, you should also consider view-only access to documents as well as annotations, a simple interface, and integrations with popular platforms.